KronosPay Privacy Policy

Effective Date : 01-July-2024

1. Information We Collect

When you use KronosPay, we may collect the following types of information, depending on your employer’s settings and permissions:

• Account Information:Name, email address, phone number, employee ID, and login credentials.
• Work Data:Time clock punches, shift assignments, leave requests, payroll data, and related records.
• Device Information:Device type, operating system, and app usage data for performance monitoring.
• Location Data (if enabled):GPS location at the time of clock-in/out or while using geofenced clocking features.
• Camera Data (if enabled):Photo capture at the time of clock-in/out for identity verification.
• Employer Data:Policies, schedules, and company-level information set by your employer.

2. How We Use Your Information

We use the information collected to:

• Provide time clocking, rostering, leave management, and payroll features.
• Ensure compliance with employer policies and labor rules.
• Verify employee identity and prevent time fraud (e.g., buddy punching).
• Improve app performance, security, and user experience.
• Support employers with accurate attendance and payroll data.
• Employer Data:Policies, schedules, and company-level information set by your employer.

We do not sell your personal data to third parties.

3. Data Sharing

We may share your data only in the following cases:

• With Your Employer:Your employer, who provides your access to KronosPay, will have access to your time, attendance, and payroll-related data.
• Service Providers:Trusted third parties that help us operate the app (e.g., hosting, cloud storage, analytics, or support providers).
• Legal Compliance:When required by law, regulation, or legal process.

4. Data Security

We implement strong security measures to protect your information, including:

• Encryption of data in transit.
• Secure access controls and authentication.
• Regular monitoring and system updates.

5. Data Retention

We retain your information as long as your employer maintains an active KronosPay account or as required by law. Your employer may control retention periods for attendance and payroll records.

6. Your Rights

Depending on your location, you may have rights to:

• Access and review your personal information.
• Request corrections or updates.
• Request deletion of certain data (subject to employer/legal requirements).
• Restrict or object to data processing.

To exercise these rights, please contact your employer or email us at [email protected]

7. Children’s Privacy

KronosPay is intended for workplace use and not directed at children under 16. We do not knowingly collect data from children.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of significant changes by updating the “Effective Date” above.